Virginia Property Owners’ Association Act Disclosure Packet

Homeowners, when you sell your home in Hickory Farms, you are required by Virginia law to give to the purchaser the Hickory Farms Community Association’s (Association) Virginia Property Owners’ Association Act (VPOAA) Disclosure Packet.

Under Section 3.1(d) of the Association’s Rules and Regulations, beginning January 1, 2020, homeowners will be assessed a $146.71 fee for the preparation and delivery of a Disclosure Packet. This fee complies with Common Interest Community Board regulations under the VPOAA.

You or your agent should contact both the Treasurer and Architectural Control Committee (ACC) chairperson using the email vpoaa@hickoryfarms.org or the "Mortgage and Settlement Inquires" option on our Contact Page to request a Disclosure Packet. You should submit your request at least four weeks prior to closing in order to give our volunteer Board members adequate time to respond. Regardless of whom requests the Disclosure Packet, you the homeowner are legally responsible under VPOAA to ensure it gets delivered to the purchaser in a timely manner.

The purchaser may cancel the contract for any reason within three days of receiving the Disclosure Packet.

The Hickory Farms Disclosure Packet comes in two parts:

Part 1 contains specific information about your property. Before Part 1 is emailed to you by the Treasurer, your property exterior will be inspected by a member of Architectural Control Committee (ACC) to determine compliance with the Hickory Farms Rules and Regulations and Restrictive Covenants (See Article VII). If it is not in compliance, the Part 1 letter will direct you to bring the property into compliance before closing. If you refuse to comply, the purchaser could cancel the sale. A member of the ACC may arrive unannounced to see if someone is home before inspecting the property. If no one is at home, they will do a quick walk around the property. If you do not want the person to enter your yard unattended, (if, say, you have a dog), you must arrange a meeting time.

The $146.71 fee must be paid before Part 1 can be delivered to you.

You may pay by a check or money order made out to “HFCA.” Write your Hickory Farms address and telephone number on it. Mail it to HFCA, P.O. Box 2239, Fairfax VA 22031. We encourage you to mail it at the same time you contact us to request Part 1 of the Disclosure Packet. This gives time for U.S mail, holidays, Sundays, and for deposit and clearing of the check at our bank, as well as resolving delays, misdirected checks, etc.

Please consider making your payment online, it is secure, fast and free when paying by eCheck. eCheck is an ACH debit from a payer’s bank account, which involves payers entering their bank account and routing numbers.   

Pay online at:  https://hickoryfarmshfca.cheddarup.com  eChecks are free, credit cards have an additional fee.

Part 2 contains general information applicable to all homes in Hickory Farms. This document is available for free download by clicking here.

When you receive the Disclosure Packet, you or your real estate agent should immediately forward a copy to 1) the purchaser and 2) your settlement agent.

Mortgage Company Information

Hickory Farms is a community comprised of 198 single family homes built 1975-83. The community also has 20+ acres of common areas. Except for asphalt paths that traverse the common areas, there are no improvements; e.g., no tennis courts, no swimming pools, no playgrounds, etc.

The Hickory Farms Community Association holds the following insurance policies to cover the Common Areas and the Board of Directors:

• Commercial Liability with Travelers Property Casualty
• Commercial Crime with Travelers Property Casualty
• Directors and Officers Liability with Chubb Group of Insurance Companies

The Hickory Farms Community Association is registered with the Virginia Common Interest Community Board. The Association's Filing Number is 0550-003417.

Notice of Mortgage Foreclosures - In the event of a deed of trust sale of a lot in Hickory Farms, the mortgage company's foreclosure trustee must provide the Hickory Farms Community Association with notice of the sale within 60 days after the sale. The notice must include the property address, the owners under the deed of trust, the name and contact information of the notice provider, and the name and address of the new owner. See Sec. 15.2-979 of the Code of Virginia, as amended by H.B. 1861, approved April 3, 2013. This information should be provided to the Treasurer at Treasurer@HickoryFarms.org

Settlement Agent Information

The Board of Directors designed the VPOAA Disclosure Packet to answer all of your questions. Please review the Disclosure Packet before you send us a questionnaire. If you really, really have a question that is not answered in Parts 1 & 2 of the Disclosure Packet, please email that question to the Treasurer, we’ll respond promptly, and we may even include that information in future Disclosure Packets.

Time is of the essence for real estate closings. Questionnaires that duplicate the contents of the Disclosure Packet slow down your client’s closing and tie up our volunteer Board members’ valuable time.