HFCA Board Meeting Minutes
December 13, 2022
Minutes of the Hickory Farms HOA Board held on 13 December 2022
Telah Jackson- Acting Vice President
Tad Weed- Associate Treasurer
Ken Sorg- Treasurer
Carlie Mensen –Member at large
Melissa Stark- Member at large
Pam Barrett – ACC
Meeting was called to order at 7:00
Motion to approve minutes was delayed because not everyone had been able to read them
Ben reported that 8 one-year licenses of “Basic Business” Microsoft 365 had been purchased.
Carlie described her success in transferring documents from Slack, and explained how to gain access to Teams and the related Microsoft software tools once invitations had been submitted.
Ben promised to provide training resources that he had identified.
Trash Collection Issues
Jim reported that about 30% of homeowners appeared to have trash cans from American Disposal, and that he planned to communicate this to Chenggui Chu, the concerned homeowner. There was also a general agreement that American Disposal had improved performance, which was attributed to efforts at the county level.
Dumping of Yard Waste
There was a discussion of homeowners dumping yard waste in the common area. It was stressed that this was a HOA issue as it affected mowing services. Jim agreed to write something regarding this for the newsletter
Purple Martin Houses
It was reported that the line-of-sight concerns expressed earlier were not shared by affected homeowners. The cost of these houses was reported to be $1328.
Roberts Road Path Concerns
Jim reported that he would facilitate communication between affected homeowners
Pam reported on the need for an Executive Session to be held after the regular HOA Board meeting
Ken reported the healthy financial status of the HOA, while noting an unexpected charge regarding a Safety Deposit Box. Ken and Tad will coordinate with Jim to look into this.
There was a discussion of the new electronic payment methods being investigated, and possible testing with HOA Board volunteers.
Appreciation of Departing Board Members
Jim expressed gratitude to departing members of the Social Committe (Sarah Tropiano and Meredith Perkins) as well as HOA Board Member Carlie Mensen.
This was enthusiastically endorsed by all.
Melissa reported on efforts by her and homeowner Larry Rogers to coordinate the removal of two dead trees in the commons area with the county.
Jim expressed pessimism about the viability of using the "Little Libraries" to facilitate distribution of the newsletter.
There was a discussion of using existing directory of emails to enable direct email delivery.
Ben promised to investigate how to do this via Microsoft 365 capabilities.
Ken indicated that new advertiser rates for the newsletter had been shared with Jennifer
Jim and the Board discussed his concerns regarding "Cotton Farm" as a street name.
At 8:50 the Board Meeting was adjourned for the Executive Session, which the understanding that a high-level statement would be presented at 9:05.
At 9:30 the Executive Session concluded and the following statement agreed to:
An Executive Session, attended by the HOA President, Vice President, Treasurer, Secretary and the ACC Chair was held to discuss findings related to 4 properties that continue to be in violation of the Hickory Farms Restrictive Covenants. A unanimous decision was made to pursue appropriate remedies as needed, to include authorized fines, liens, and hearings.
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