January 14, 2020

Location: 10110 Round Top Ct
Time: 7:30 – 9:35pm

Present

Chuck Stewart, Jim Bever, Melissa Stark, Bill Berg, Kirk Randall, Pam Barrett, Telah Jackson and new member Kathie Schmidt

Meeting was called to order by President Chuck Stewart

• 3^rd Friday of each month, articles are due for the newsletter to Bill.
• Minutes from December Board meeting on hold.
• Still looking for a VP - discussion on the role and what the board is looking for in the position.

New Business/Open discussion

Braddock District Council - Neighborhood College – speaking & presentation. Details on the event includes:

• Programs by the supervisor’s office.
• Free, no cost for board members.
• Opportunity to meet and talk with other HOA members.
• Meet police & Fire personal to express concerns.
• Provide information on how the county works.

Record Retention

• Should we download files from Yahoo? – No, we don’t need the information.
• Discussion on the current website and the updated website that will be launch soon.
• Discussion on the Listserv and how to join.

Roberts Run

• Bob Cosgriff is the chair and is working with Melissa on this.
• We may need to have a discuss with Supervisor Walkinshaw on the topic of safety at Robert Road. Additional discussion on the issues and safety at the entrance of Roberts Road.

New Website and PayPal

• Credit card link on the website has been increased to $300 to include the late fee.
• Only 2 people haven’t paid.

VPOAA changes

• It has been re-numbered.Some of our paragraphs were based on old numbers.It has all been changed to reflect the new number.

Rules – Key areas in charging fee for Disclosure package

• Will the disclosure fee have a link on the website so it can be paid via PayPal?
• Info sent to Bryan to be updated and added.
• Discussion on the fees required for the packages and the changes in the legislation.

Standing Agenda Items

Treasurer

• Annual assessments going well – Review of assessments and new members
  • 22 PayPal payments totaling $5,500
  • $43,500 in checks
  • 196 checks deposited for a total of $49,000 for this year
• Interested is boosting the PayPal participation next year
• The Board reviewed budget/account spreadsheets via handouts

Common Areas

• 1 item left - Fall leaf blowing in December. They didn’t do the work and we weren’t charged.
• New bird boxes have been installed.They should last 5 years
• Saved 7 current post and painted them black
• Target the end of Feb. for all boxes to be installed
• Warning for Rabbit Run signs will go up
  • Cotton Farm – Rabbit Run @ end of black path
  • One before bridge #5 – placed on a driven post
• 2020 Committee
  • Roles to walk the commons, check trees, check for cleaning $ vines that need to be taken down.
  • Helping make decisions such as landscaping company.
  • They will also discuss spring planting – meadows, upper & lower commons
  • Main island in lower commons – try to decrease erosion in that area.

Social Committee

• Chuck will follow up

Architectural

• 1 property since last meeting to request package.
• Discussion on the house in the RPA and their new replacement shed.
• 1 request for a play structure – how do we handle this?

Neighborhood Watch

• Debbie will talk to Michael Stuart about the traffic issues and request an officer at the bus stops.
• No report on neighborhood watch

Strategic Planning

• The committee will focus on 3 projects for the next three months
  1. Sidewalks, curbs, repave roads and street safety
  2. Creating a branding guide
  3. Good neighbor program
• Meeting scheduled with Bob Cosgriff for Feb. 1^st. Bob has agreed to advise us on working with the county on the sidewalks, curbs, repave roads and street safety projects.
• Meeting scheduled with Bryan Crabtree for Feb. 1^st to discuss branding.

Vice President

• Motion to elect Kathie
• 2^nd and approved
• Kathie accepted the position as VP.

President

• Next meeting will be Feb. 11^th – discussion on the date
• Motion to adjourn – 2^nd and approved

Email votes by the Board

• Vote for TruGreen 2020 Weed control – vote passed on Jan 18^th
• Vote for hiring Premium Lawn & Landscape for 2020 Common Areas maintenance service – passed Jan 31^st.