Hickory Farms

HFCA Board Meeting Minutes

October 27, 2020

Hickory Farms Community Association Board of Directors

Date: October 27, 2020 at 7:00 PM Eastern Time (US and Canada)

Location: Zoom Meeting

Attendees: Chuck Stewart, President; Kathie Schmidt, Vice President; Carlie Mensen, Secretary; Pam Barrett, ACC; Jim Bever, Treasurer; Melissa Stark, Common Coordinator; Telah Jackson, Planning; Debbi Buchanan, Neighborhood Watch; William Berg, Newsletter; Bruce Bernhardt   

Agenda Items:

Approval of Meeting Minutes

  • Motion to approve September Meeting Minutes, Motion by Chuck, 2nd by Jim - Approved
  • October 13 minutes will be re-sent with modifications for approval at the November board meeting along with October 27 minutes

Financials, Reserve Fund, and Budget: 

  • Reviewed and discussed updated insurance cost in budget excel shared by Chuck
    • Motion for the next board to prepare future budget plan looking ahead 4 years to support each year's individual budget approval by Jim, 2nd by Chuck; Yes: 9, No: 0
    • Motion to approve budget as shared on screen by Chuck, 2nd by Jim; Yes: 9, No: 0
  • Motion for "not to exceed" value of $800 for Halloween and Christmas social committee activities by Chuck, 2nd by Jim; Yes: 9, No: 0

Strategic Planning Branding

  • Discussion about the plan ahead with bids for community branding
  • Motion for Strategic Planning Committee to reconvene and represent branding information at November board meeting. Motion Pam, 2nd Chuck; Yes: 9, No: 0

Motion to close meeting by Chuck, 2nd by Pam. All in agreement.

Closed at 8:50