December 10, 2024

Location: Microsoft Teams
Time: 7:05 - 8:00pm

In Attendance

Tad Weed - Associate Treasurer
Ben Noviello - Secretary
Melissa Stark - Common Areas 
Judy Deng - Treasurer
Charles Chu - Member at Large
Pam Barrett - Member at Large  

The meeting was called to order at 7:05 

Approval of Minutes

Judy moved to approve the November minutes; Ben seconded; The motion passed 

Old Business

Corporate Transparency Act 

Ben reiterated the information provided by Telah regarding legal guidance she had received stating that there was no requirement for the HOA members to submit information.  Based on this guidance, Ben indicated that he would post the financial ID numbers he had received on TEAMS for possible future use  

Treasurer’s Report 

Judy reported that all outstanding bills have been paid.  She recommended that most of the remaining reserve funding be placed in an interest-yielding account, with just a small amount remaining in checking.    

Ben moved to approve this plan; Tad seconded; The motion passed. 

Judy also reported that annual HOA due payments were already showing up.  

Melissa offered to solicit bids for re-usable signs that would be placed in the community to remind residents of the requirement to pay HOA dues.   

Commons Area 

All mowing & leaf clean-up for the season has been completed & the last bill from Green Zone has been received.   

Tru Green’s lawn care agreement was discussed and it is the same services as last year, but with a small increase in cost.  Tru Green does offer a discount for pre-payment.  When the CAC investigated the cost savings, the 3% discount was less than what the funds would earn in interest during that period. 

The CAC moved that we do not prepay; Tad seconded; The motion passed.

Melissa further relayed the news that the work on Roberts Run Remediation project through Fairfax County has begun.  She indicated the need for replacing signage in Rabbit Run and the Northern Path due to vandalism, but there were no actions needed from the board. 

Ongoing ACC Request 

Given reports that the head of the ACC was currently negotiating with the relevant homeowners, the consensus was that the board should take no actions. 

Reserve Study

Melissa reported that she was forwarding Tad information obtained during the “walk around” for inclusion in the Reserve Study. 

New Business

Secretary Departure

Ben reiterated that this would be his last board meeting, and that he would no longer be in residence by the middle of January.  He indicated that at some point before November 2025 the billing credit card on the TEAMS account would have to be changed. He also indicated that he would be available to assist with transition.  

He thanked the board for their patience. 

Adjournment

Ben moved for adjournment; Tad seconded.
Meeting adjourned circa 8:00 PM