January 14, 2025

Location: Microsoft Teams
Time: 7:07 - 7:56pm

Meeting Attendees:

Telah Jackson (Vice President), Charles Chu (At-Large – Insurance), Judy Deng (Treasurer) & Melissa Stark (Common Areas Coordinator)

Previous Meeting Minutes: 

Approval of Decembers meeting minutes has been postponed until the February BOD meeting.  

Standing Agenda Items

Treasurer Report

2024 has been closed out and accounts have been reconciled.  The EOY financial reports can be found on MicroSoft Teams.  BOD (Action Item) please review and provide approval, so the Treasurer can send it to the CPA. 

50 annual assessment payments have been received (mostly via Money Minder).  An email reminder was sent via Money Minder earlier in the week & another will be sent the last week of January to those who have yet to send in their payment. 

Post office PO Box key was provided to the President by the former Secretary.   The President will check our PO Box to retrieve the mail and check for payments.  

Cheddar Up has increased the processing fee roughly .90 cents per transaction & now it is over $2 (Treasurer to provide actual numbers).  Despite the price increase, the BOD feels that this is an added time-saving benefit, so it is worth it. 

The CAC will get signs made that show the HFCA Annual Assessment due date to place at the stop signs by the entrance/exits in our neighborhood. 

Common Areas

A small volunteer clean-up was performed to remove sticks/debris from the grass areas on the hill prior to the snowstorm. 

Discussed the sidewalks that border the common areas & the northern path on how they are not shoveled and can be a hazard.  The discussion resulted in seeing if volunteers can help shovel when there is snow in these areas, as well as place a use at your own risk when conditions are not favorable. The CAC will look into signage for BOD to review. 

New Business

2025 BOD Focus

The Vice-President would like us to focus on 2 key items to complete in 2025.  She suggests we focus on the 50th Anniversary planning & looking into new entrance signs (depending on budget allotment). 

It was agreed that committees are needed in order to assist with meeting these goals.    The CAC lead (Action) said she will reach out to Social and see if there is a Saturday or Sunday where Social can meet with the BOD to discuss the 50th Anniversary Planning.  The Vice-President (Action) will put an ad in the newsletter for community members to help join in planning the event. 

At-Large Member, Charles, suggested that we should have a contest that is opened up to the community to design the 50th Anniversary logo.   

Entrance Signs: The BOD discussed that we should look into getting a couple of sign companies to provide us with some consultations on design options/costs.  The goal is to have the community be the deciding factor in which sign is chosen.  CAC (Action) will work on this. 

Old Business

FinCEN

The need to submit our FinCen information has been put on hold.  The previous Treasurer has provided the current BOD members FinCen numbers on Microsoft Teams in case the hold ends, and we need to submit them.

Block Captains/Welcome Committee 

The CAC mentioned that there are 4 new homeowner/renters in the neighborhood and who should reach out to them.  It was agreed by the BOD that a welcome committee or Block Captain Reps needs to be resurrected.  The Vice-President (Action) will reach out to the Block Captain Reps to see who is still on the committee and what territories they cover.  The BOD (Action) has also been asked to provide useful information on the welcome to the neighborhood document for new residents.  Target completion date for the document is the February 2025 BOD meeting. 

Adjournment

Melissa made a motion to adjourn the meeting, Telah seconded & the meeting adjourned at 7:56 PM.