Hickory Farms

HFCA Board Meeting Minutes

July 13, 2021

Hickory Farms Community Association Board of Directors

July 13, 2021; 7pm—8:45pm

Virtual Meeting via Zoom

Attendance: Sean Coleman – President; Jim Bever - Vice President; Carlie Mensen - Secretary; Ken Sorg - Treasurer; Melissa Stark - Common Area Coordinator; Telah Jackson - Member-at-Large; William Berg – Member-at-Large, Newsletter Editor; Sarah Tropiano 

Neighborhood Watch

  • Lt. Anthony L. Capizzi – Spoke on the neighborhood watch program and crime that is currently going on in the area. Training scheduled for July 20th, sign up through Eventbrite
  • Most common crime is vehicle hoppers with unlocked cars taking valuables and vehicles with keys.
  • Q&A

Approval of the June 2021 Minutes

  • Motion to approve June’s meeting minutes shared by Carlie in Slack by Telah, 2nd by Jim, all approve

Ad Hoc Working Groups Reports

  • Communications:  Carlie Mensen, Brian Crabtree and Ken Sorg
  • Motion to implement Slack as the main collaboration platform to replace group emails going forward by Telah, 2nd by Melissa, all approve
  • Financial Planning: Ken Sorg, Jim Bever, Carlie Mensen
  • Refresh on prior presentation with more details to come next month
  • Community Survey:  Telah Jackson, Bill Berg, Kathie Schmidt, Melissa Stark
  • Vote to approve questions on screen share motion by Telah, 2nd by Melissa, all approve
  • Sean will verify with our new legal counsel if our new method of newsletter delivery is allowed within the VPOAA.

Treasurer Report

  • Statements were posted in Slack for Review

ACC Report

  • Annual Inspection Results, estimate about 12 letters may be sent with findings

Common Areas           

  • Each board member to provide feedback in Slack thread regarding the performance of our current mowing company.
  • Girl Scout Gold Award to bring awareness regarding endangered turtles-will let her know that she can present her proposal to the board
  • Tree Award Status
  • Sign Near Rabbit Run

Social Committee       

  • Brief update of all future activates and note regarding their support of the Garden Tour

Annual Meeting - October 13

  • Two Board Meeting prior to Annual
  • Budget prep for 2022
  • Reports to the Community


  • Input due by Wednesday the 28th

Motion to Adjourn by Sean, 2nd by Carlie, All Approve