Hickory Farms

HFCA Board Meeting Minutes

October 12, 2021

Hickory Farms Community Association Board of Directors

October 12, 2021    7pm—9:00 pm

Virtual Meeting via Zoom

Attendance: Sean Coleman – President; Jim Bever - Vice President; Carlie Mensen - Secretary; Melissa Stark - Common Area Coordinator; Telah Jackson - Member-at-Large, Pam Barrett – ACC, William Berg - Member-at-Large

  • Call to Order and Roll Call – 7:00pm
    • Approval of the September 2021 Minutes – Motion by Telah, 2nd by Melissa; all vote Yes- approved
  • Secretary’s report on submitted proxies to date
    • 18 Proxies Processed towards a quorum
  • Discussed the content for the upcoming presentations for Annual Meeting
    • Presentations due to Telah by noon on Monday, October 18th so that she can compile them.
  • Nominations for New Board
    • No new nominations
  • Mock Votes to test Zoom voting
  • ACC Report on Inspections
    • Seeing improvements as a result of the 2021 inspections and associated letters
  • Common Areas
    • Investigating a dead tree in Rabbit Run
    • Precision Tree has cancelled the last 2 visits. May need to consider a different provider.
  • Old Business  
    • Letter to County regarding 4339 Farm House Lane – called county due to no response, spoke with someone on the phone, but no response to the call either
    • Branding Contract status – 5 logos delivered, will circulate with the board
  • Neighborhood Watch Restart
    • Jim to email participants to gauge interest in resuming the neighborhood watch that was suspended during Covid.
  • Newsletter inputs due the last Wednesday of the month, October 27th. 
  • New Business 
    • Discussion of the Email from robtoole10@gmail.com: Could someone lead me to who is the property developer for Hickory Farms. My family owns a large adjacent parcel that could easily add a few homes into this community.
  • Motion to adjourn by Jim, 2nd by Telah, all vote Yes-approved