Hickory Farms Listserv
Welcome to the Hickory Farms email service. The service, technically called a "list server" or "listserv," is hosted by Yahoo Groups.
Many communities use a service like this to communicate information that is useful to their homeowners and residents. Hickory Farms homeowners and residents may use this service to send an email to other neighbors who have joined the group.
Our email group is moderated by a coordinator appointed by the Board of Directors. Once you join, you should start receiving your monthly newsletter through email as well as your hand-delivered copy. The coordinator will also preview all messages before they are distributed to the members. Moreover, the e-mails that are sent only have one name on them — yours — so the other folks in the group cannot harvest the e-mail addresses to send spam. So, don't worry — we won't let anyone clog your inbox with spam.
To join the Hickory Farms e-mail group
- Visit http://groups.yahoo.com/group/HickoryFarms/
- Click "Join Group" and be sure to click the "Individual Email" option rather than the "Daily Digest" option.
- To join the group you will have to first get a Yahoo account. So, just get one issued to you and file it away for future reference. What is important is that you can receive your Hickory Farms emails using any email address you specify, not just Yahoo.
- Your request for membership will not take effect immediately, though. You must first wait for the email coordinator to approve your request.
Notes About Replying to Hickory Farms Emails
Emails to the Hickory Farms listerv are intercepted by the coordinator before they are forwarded to the members of the group. When you receive an email from the Hickory Farms listserv, you may notice that the sender is "Hickory Farms," not the neighbor who originally wrote the email.
If you want to reply to everyone in the group, just click your "Reply" button or click the "Reply to Group" button at the bottom of the message. For example, if the sender is asking for the name of a recommended plumber, this is the kind of response that probably ought to be seen by everyone, since others in the community may be interested.
If you want to reply just to the sender, click the "Reply to Sender" button at the bottom of the message.
If the sender needs a more personal response - say if the sender is looking for their lost dog - you might respond to the original sender only.
To send an e-mail to your neighbors on the listserv
Once registered, you may send an e-mail to Hickory Farms homeowners and residents by addressing the message to HickoryFarms@yahoogroups.com However, before your email is delivered, it will be screened by the email coordinator, who is identified on the Hickory Farms Home Page. Once the email coordinator determines that your email meets the criteria listed below, it will be forwarded to the Hickory Farms group.
When sending an email message, be sure to include a descriptive subject line – say "Street Repairs Aug 25-26." When the email is sent to your neighbors, "[Hickory Farms]" is automatically included as the first part of the subject line, with your email's subject text immediately following. The group would receive "[Hickory Farms] Street Repairs Aug 25-26."
To quit the Hickory Farms group
Send a blank email to HickoryFarmsemail@example.com. This email must come from the email address that you are registered with.
To change your email address
From the OLD email address, send an email to HickoryFarmsfirstname.lastname@example.org
This removes your old address from the list server.
From the NEW email address, send an email to HickoryFarmsemail@example.com
This adds your new address to the list server. You will receive an email from Yahoo! Groups asking you to confirm the addition of this address to the list server.
Both of these emails can be blank – no subject, no text.
Rules and Standards of Etiquette for Use of The Hickory Farms Email Service
The Hickory Farms Board of Directors (“Board”) created the Hickory Farms email service ("listserv").
The Board has adopted the following rules and standards of etiquette for use of the listserv:
- The purpose of the listserv is to encourage meaningful discussion of community-related topics among homeowners and residents. Participation in the listserv is a privilege and not a right. By subscribing to the listserv, participants agree to these rules and standards of etiquette as implemented and interpreted by the Board.
- The listserv is the property of the Board. The listserv is maintained, on behalf of the Board, by the volunteer Coordinator ("Coordinator"), who shall be one or more homeowners appointed by the Board. The Coordinator agrees to execute the decisions and directions of the Board as they relate to the listserv. The Board, by majority vote, may remove the Coordinator. When the Coordinator is replaced, he or she is expected to transition to a replacement Coordinator in an orderly fashion.
- The listserv is for use by Hickory Farms homeowners and residents. Other individuals may be allowed to join, subject to the review of the Coordinator, provided that they supply reasonable justification to participate in community-oriented discussions. Memberships by such other individuals expire after one year, at which time the individual must reapply to the Coordinator to continue participation in the listserv.
- Only those persons who have subscribed to the listserv may send messages to the Hickory Farms listserv email address.
- Postings that advertise a business or commercial activity (such as real estate sales, contractors seeking clients, etc.) are prohibited. Specifically allowed are postings by student residents who are offering services to their neighbors, such as lawn maintenance, baby sitting, and snow shoveling.
- Residents may recommend tradesmen or business services, and organize group purchases of products or services. However, neither the Board nor the Coordinator makes any effort to confirm the accuracy of the recommendation, nor to determine whether the recommendation is made in good faith. Neither the Board nor the Coordinator assumes any responsibility for actions of any tradesman or provider of business services. Posting of any recommendation to the listserv does not constitute a recommendation by the Board or the Coordinator.
- Discussion topics must relate to life in the Hickory Farms community. Other topics, including but not limited to religion, politics, jokes, spam and issues of a sexual nature are prohibited. The Coordinator may refuse a posting on his or her belief that it violates these rules and standards of etiquette.
- Users shall maintain a civil attitude when using the listserv. Messages that include profanity, are harassing, or are abusive, rude, profane, threatening, defamatory, offensive, or illegal, are not permitted and shall not be posted by the Coordinator.
- Personal disputes, or direct or indirect attacks on individuals (including Hickory Farms officials and the Coordinator), are not permitted on the listserv.
- However, discussions or criticisms of actions by the Board or the Architectural Control Committee are permitted, provided that they comply with paragraphs 8 and 9.
- The listserv may be used to campaign for election to the Board. Postings by the candidate as well as his or her supporters are permitted.
- The Coordinator may limit or prevent access to the listserv by any user who the Coordinator believes is not acting in accord with these rules and standards of etiquette.
- The Board respects the privacy rights and expectations of members of the Hickory Farms community. It is inappropriate to post communications from outside the listserv without obtaining the express consent of all parties to that communication. However, express consent is not required for communications by public officials acting in their public capacity, nor for communications regarding services for hire. Hickory Farms officials are not public officials.
- The Board and Coordinator make no representations regarding the privacy of communications on the listserv, and do not have the ability to prevent messages from being forwarded outside the listserv.
- The Board, by majority vote of those voting, may terminate the listserv.
- A participant in the listserv may appeal an action taken by the Coordinator to the Board. The appeal must be submitted to and in receipt of the President in writing or via email within ten calendar days of the occurrence of the action that is being appealed. The Board will act on the appeal within 20 calendar days of receipt of the appeal. If no response is forthcoming from the Board within that time period, the appeal may be deemed granted. Any action of an appeal by the Board will be by majority vote of members voting. If the participant's access to the listserv has been suspended by the Coordinator, the suspended user may not access the listserv while the appeal is pending.
- Suggestions for using the Hickory Farms listserv:
- Re-read your posting twice before hitting the send button; your words could be forwarded and live forever. Don't use all capital letters or red font — this is considered shouting.
- Only send a message to the listserv when it contains information that everyone can benefit from. If the message is useful to only one person, change the "Reply to" address to that person only; otherwise, it will be sent to everyone on the list.
- Summarize the topic of the posting on the subject line.
- Be brief.
- Be nice, especially to the volunteer Coordinator.
- Adopted by the Hickory Farms Community Association Board of Directors May 23, 2008; revised by the Board of Directors March 16, 2016