When you sell your house in Hickory Farms, YOU ARE REQUIRED BY VIRGINIA STATE LAW to give to the purchaser – before closing – the Hickory Farms Virginia Property Owners’ Association Act Disclosure Packet.
Real estate agents sometimes request the Disclosure Packet on behalf of the seller. You should coordinate with your agent to decide who will request the Disclosure Packet and ensure that it is delivered to the purchaser and settlement agent.
If you do not give a copy of this document to the purchaser before closing, they could delay closing or even cancel the sale.
You or your agent should contact both the Treasurer at Treasurer@HickoryFarms.org and Architectural Control Committee chairperson at ACC@HickoryFarms.org to request a Disclosure Packet. Please submit your request 2-3 weeks prior to closing in order to give our volunteer Board of Directors members adequate time to respond.
The Hickory Farms Disclosure Packet comes in two parts:
Part 1 contains specific information about your property. You or your agent may request either a paper copy or emailed version (email is preferred, though), for which there is no charge. Please note that before Part 1 is sent to you, your property will be inspected by a member of Architectural Control Committee to determine compliance with the Hickory Farms Rules and Regulations and Restrictive Covenants (See Article VII). If it is not in compliance, the letter will alert the purchaser that you need to bring the property into compliance before closing. If you do not comply, the purchaser could delay or even cancel the sale. The Board or ACC member may arrive unannounced and knock on your door to see if anyone is home before inspecting the property’s exterior. If no one is at home, they will do a quick walk around the property. If you do not want the Architectural Control Committee chairperson member to enter your yard unattended (if, say, you have a dog), you must contact him or her to arrange a meeting time. Do this when you make your initial request for your Disclosure Packet.
Part 2 contains general information applicable to all homes in Hickory Farms. This document is available for free download by clicking this link. If you want a printed copy to be mailed to you, please mail a $15 check (made out to HFCA) to "HFCA Treasurer, PO Box 2239, Fairfax, VA 22031-2239". Please allow two weeks from when the check is mailed to give the Treasurer time to check the post office box and to give the check time to clear.
Upon receipt of the Disclosure Packet, you or your real estate agent should immediately forward a copy to the settlement agent. The Board of Directors designed the Disclosure Packet to answer ALL of the settlement agent’s questions, so there is no need for the settlement agent to submit a supplemental questionnaire to the Treasurer, which tends to slow down or even delay the settlement process.